Centre Co-Ordinator

Centre Co-Ordinator
December 16, 2021 saradsac17

Job title: Centre Co-Ordinator

Reporting to: Chief Executive

Salary: Full Time £20.000

Hours: 37.5 per week Usually 9.30 -5.30 with some evening cover to 7.30pm one or 2 days per  week

Holidays: 23 days statutory entitlement- (including 8 bank holidays)

 

Centre Coordinator Main Duties & Responsibilities

Building

  • To ensure maintenance of the property- ranging from high level building works to low level upkeep.
  • To ensure the smooth running of centre facilities.
  • To be point of liaison for all property matters.
  • To maintain property documents i.e., insurance, rent, rates etc.
  • To keep all building related contracts up to date and valid
  • To be responsible for procurement of centre related items ranging from furniture to office supplies 

Health and Safety

  • To complete and maintain risk assessments/checks on a daily/weekly/monthly and annual basis.
  • To be responsible for the completion and maintenance of all Fire Safety documentation.
  • To be responsible for the maintenance of first aid box.
  • To support with the health & safety induction and training of staff and volunteers.

I.T and Communications

  • To be responsible for the maintenance and upkeep of all centre related I.T and communications including.
  • Einstein (Document Library)
  • Lamplight (Database)
  • Internal and mobile phones
  • Printers
  • Computer equipment

Finance

  • To be responsible for the day-to-day management and maintenance of centre related finances including funding. This will include:
  • Payments/Petty cash
  • Invoices
  • Payroll/PAYE/Pensions
  • Xero- inputting and maintenance
  • Budget monitoring and updating
  • Online banking
  • Branch banking
  • Staff and volunteer expenses

GDPR

  • In the role of Data Protection Lead ensure that the centre adheres to data protection procedures including:
  • Subject Access Request process.
  • Third party information sharing process.

Funding

  • To be responsible for the accurate input of data required by funders in conjunction with staff team.
  • To process, maintain and file funding agreements.

Policy and Procedure

  • To maintain and keep up to date with the policy and procedure review process.
  • To ensure that policy and procedure have a consistent tone and style of presentation.

General Admin

  • To provide general administration duties including
    • Organising events and meetings- internal/external
    • Minute taking- internal meetings.
    • Statistics- input, gathering and reporting.
    • Quality control of documents.
    • Membership and subscription maintenance and control.
    • Providing documents/letters internal/externals.
    • To co-ordinate the room bookings in the centre
  • To provide effective communications routes throughout the charity by responding in a timely manner to external and internal correspondence i.e.
  • Email
  • Phone
  • Text
  • Post
  • To ensure maintenance and updates on the charity website.
  • To keep social media interaction up to date.
  • To provide marketing merchandise as required.

Employee, Volunteer and Client Support

    • To provide support to The Chief executive and Management Staff in the production, filing, security and upkeep of personnel documentation from recruitment to exit of staff and volunteers.
    • To complete and monitor DBS checks.
    • To complete the duties of Designated Safeguarding Officer as laid out in the Safeguarding Policies.
    • To maintain and upkeep holiday and absence records.
    • To assist staff and volunteers with general admin queries and duties
    • Fulfil reception duties:
      • Welcoming and directing visitors.
      • Notifying relevant staff/volunteers

Please return your completed application to recruitment@sarac.org.uk

Interviews will take place W/C 23rd January.

Please note CV’s won’t be accepted without an application form.

We look forward to hearing from you!

The SARAC Team